Ramos, Milam, Wagner, Quijano & Moriarty Bill to Save Taxpayers $500,000+ Annually by Modernizing State Payroll System Gets Final Legislative OK

(TRENTON) — Legislation sponsored by Assembly Democrats Ruben J. Ramos Jr., Matthew W. Milam, Connie Wagner, Annette Quijano and Paul Moriarty to save more than a half-million dollars per year by modernizing the state’s payroll system received final legislative approval Monday and now heads to the governor’s desk.

The bill (A-720) requires direct deposit for all state employee compensation on and after July 1, 2014, and allows counties and county colleges, municipalities, school boards to opt for mandatory direct deposit for all employee compensation on or after July 1, 2014.

The bill eliminates administrative costs associated with mailing pay stubs to employees by requiring that all pay information now be available online via the employee’s assigned e-mail address.

“It’s the 21st century and it’s time the state of New Jersey began acting like it,” said Ramos (D-Hudson). “There’s no excuse as to why the state insists on physically mailing pay stubs that are sealed in an envelope, printed on paper, stamped and labeled. This is a recurring administrative cost that the state incurs for thousands of employees.”

“Employees receiving direct deposit that have an e-mail account with the state should simply be able to access their pay and tax information in the office or at home,” said Milam (D-Atlantic/Cape May/Cumberland). “Let’s save money by moving past the outdated methods of the past.”

Under this roll-out, the treasurer will also have the authority to provide exemptions and waivers for certain employees and departments that cannot accommodate the technological requirements. By fiscal year 2015, the plan could save an estimated $540,000 per year.

“Numerous banks offer free checking with direct deposit,” said Wagner (D-Bergen/Passaic) “This is a commonsense, cost saving measure.”

“Any plan that can save a half-million dollars per year without disrupting state services is worth doing,” said Quijano (D-Union). “With finding costs savings so vital, this is a must.”

“Most people today have direct deposit and manage their accounts online. It’s efficient, avoids paper clutter and will save the state quite a lot of money. It’s a win-win,” aid Moriarty (D-Camden/Gloucester).

The bill allows the state, a county, a county college, a municipality or a school district to grant an exemption from the direct deposit requirement on such terms and conditions as they may deem necessary, and specifically exempt seasonal or temporary employees from the direct deposit requirement. The bill clarifies that providing any information concerning net pay, accompanying information and W-2 forms to employees must be done in compliance with applicable federal law, and must be available only on the Internet with restricted access and policies and procedures to protect the integrity and confidentiality of the information.

The bill was approved 33-1 by the Senate in December and 74-0 by the Assembly on Monday.